Where is your catering operation losing valuable time?
Key takeaways
Simplify menu updates: The Pi eProcurement system can apply a single menu update across recipe ordering, purchasing, allergen data and reporting, reducing duplicated administration.
Streamline stock checking: Stock counts can generate accurate valuations automatically, reducing manual calculations and reconciliation.
Reduce invoice administration: Supplier invoices can be consolidated into a single online statement, saving time and improving visibility for procurement and finance teams.
How the Pi eProcurement system helps catering teams save time and improve efficiency
Across hospitality, education, and healthcare, catering teams are being asked to deliver more with fewer people, tighter budgets, and rising expectations. At the same time, valuable time and resource are often being absorbed by manual administration behind the scenes.
Pi, Avendra International’s eProcurement platform*, is designed to simplify and connect everyday operational processes - helping reduce administrative pressure, improve efficiency, and give teams more time to focus on delivering exceptional customer experiences.
Here are some of the areas where it can make a big difference to your operations.
*Note: Avendra's eProcurement system Pi is available across Europe, with some modules currently offered in selected markets as part of a phased rollout.
Simplify menu management across your catering operation
Even a small menu change can create a chain of manual updates - production sheets, purchasing lists, allergen information, printed menus, and internal communications all need to be amended individually.
Pi’s Menu Management tool centralises this process, allowing a single update to flow automatically through recipe ordering, purchasing, allergen data, and reporting. For multi-site operations in education, healthcare, and hospitality, the efficiency gains can be substantial, helping teams maintain consistency across locations while removing duplicated effort and version control issues.
Improve stock management with accurate, automated data
Paper stock checks and manually maintained spreadsheets are still widely used across many catering operations, despite the time they consume and the risk of inconsistency.
Pi supports a more structured stock management process. Once a stock count is completed, the system generates an accurate stock valuation, while automatically allocating values at nominal code level. This removes the need for manual calculation and reduces the administrative burden of post-count reconciliation.
The result is clearer financial visibility and more reliable stock control information, helping teams understand true stock value and performance without additional manual processing.
Streamline invoice processing and reduce manual administration
One of the biggest hidden drains on resource is invoice management. Processing hundreds of supplier invoices each month by manually entering data, reconciling discrepancies, and chasing errors is time-consuming and prone to mistakes.
With Pi, supplier invoices are consolidated into a single online statement, which reduces manual administration and improves visibility across procurement and finance teams.
Reduce catering administration and focus on customer experience
Individually, each improvement saves time. Collectively, they can transform how a catering operation runs.
By automating repetitive administrative tasks, Pi allows teams to refocus their time on food quality, customer experience, and operational excellence - the areas that truly make a difference.
Discover how Pi eProcurement system can improve your catering operations
To find out how Pi could support your operation, get in touch with the Avendra International team today: Hello_Ireland@avendra.com.
FAQs
How can catering teams reduce the time spent on manual menu updates?
Avendra International’s Pi eProcurement system includes a menu management module, allowing catering teams to make a single update that flows automatically through recipe ordering, purchasing, allergen data and reporting. This can reduce duplicated administration and help multi-site teams maintain consistent menu information across locations.
How can eProcurement system simplify stock checking for catering teams?
Avendra International’s Pi eProcurement system supports a more structured stock management process. Once a stock count is completed, the system generates an accurate stock valuation and automatically allocates values at nominal code level, reducing manual calculations and post-count reconciliation while providing clearer financial visibility.
Can an eProcurement system reduce the number of supplier invoices catering teams need to process?
Yes. Avendra International’s Pi eProcurement system consolidates supplier invoices into a single online statement, reducing the manual administration associated with processing large numbers of individual invoices and improving visibility across procurement and finance teams.
Can multi-site catering operations use an eProcurement system to improve consistency?
Yes. The Pi eProcurement system can help multi-site catering operations centralise processes and information, reducing duplicated effort and helping teams maintain greater consistency across locations. This can be particularly valuable for organisations managing complex catering operations across multiple sites.
Which Irish sectors can benefit from the Pi eProcurement system?
Avendra International’s Pi eProcurement system supports catering operations across hospitality, education and healthcare. It can help teams reduce manual administration, improve operational efficiency and gain more time to focus on food quality and customer experience.
