Key takeaways

• Avendra International's Pi eProcurement system includes a budget management module, available to all clients as part of the service.
• Key features include quick setup, a single overview of budget performance, supplier spend tracking, live reporting with graphs, and automatic email alerts when budgets are exceeded.
• Budget thresholds can trigger automatic approval workflows, so orders exceeding a set limit are held for review before being placed.
• 200 Degrees Coffee used the budget management module to control non-food and equipment spend during a peak trading period (the six weeks before Christmas), helping prevent unauthorised spending and improve profit margins.

Key benefits of Pi’s budget management module

Managing your budget is so much easier with our module available within the Pi eProcurement system.

Pi’s budget management module simplifies budget tracking and gives you real-time insights into your spending across the entire business. And it is available to all our clients as part of our service offering!

• Easy Setup: Configure and set up budget tracking in seconds.
• Overview at a Glance: See your budget performance across your business with a single view.
• Supplier Spend Tracking: Monitor spend against specified budgets effortlessly.
• Live Reporting: Access real-time budget reports with easy-to-understand graphs.
• Alert Notifications: Receive email alerts when budgets are exceeded.
• Automatic Approval: Set budget thresholds to ensure orders are automatically forwarded for approval if limits are exceeded.

Client success: how 200 Degrees Coffee uses Pi’s budget management module

Nicki Jones, Finance Director at 200 Degrees, shares: “Our Procurement Manager, Christine Larson, helped us set up order restrictions on Pi’s budget management module, so that any non-food and equipment purchase request exceeding our budget triggers an automatic approval process. This was crucial in the six weeks leading up to Christmas, as it allowed us to control non-food and equipment spending effectively.

Pi’s budget management module ensured that all orders needed approval before being placed, preventing unauthorised spending and giving us better oversight. By encouraging sites to review their inventory and manage their costs proactively, this helped us maximise our profit margins and achieve greater control over our expenses.”

Book a demo

Pi makes it easy to keep your budget on track with minimal effort.

For more details or to get started, contact us at hello_UK@avendra.com to see how Piggybank can transform your budget management.